Writing a proposal can be a tedious job but if you know the steps, it will be simple. Proposal purpose is to convey information and must instill a favorable attitude toward that information and toward the company communicating it. The main objective of the proposal is to convince the reader that the design or plan being proposed is clearly superior to those submitted by the competitors. The proposal must simultaneously possess the best qualities of a formal technical report and those of a superior piece of sales writing.
In writing a proposal, you must remember the essential steps: collect and study all available pertinent information as a preliminary to working out a plan of presentation; write your rough draft and then change and work with it until you are satisfied; finally, review and revise your copy with all the ruthlessness you can, and encourage the editor – and anyone else who will help – to do the same.
In preliminary study, it requires to have a careful study of the invitation to bid, the specifications, and any related papers or information and careful analysis of the competition as well as the strategic evaluation of the technical design or program to be presented. After going through all the necessary preliminaries, it’s a time to write a rough draft for your proposal.
The final chore in the preparation of an effective proposal is reviewing and revising the document before final printing. Careful review and revision pays big dividends, both in personal satisfaction and in prospects for new contracts. The diligent writer will take full advantage of his last opportunities to polish and refine his product and to eliminate those errors and oversights that would otherwise ruin it.